How do teams keep large document workflows organized?

I’m curious how people here handle document-heavy workflows, especially when files need to be reviewed, updated, approved, and tracked by multiple people. Spreadsheets and shared folders can work for smaller projects, but they seem harder to manage once deadlines and compliance requirements start increasing.

Has anyone used specialized workflow systems such as AutoDocs or similar tools for organizing complex document processes? I’d be interested to hear what features actually make the biggest difference in day-to-day work, such as centralized records, version tracking, automated reminders, or better approval workflows. What has worked best for your team?